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CRAFT FAIR PLANNING · FREE ONLINE TOOL

Craft Fair Profit Calculator

Estimate event profit after product costs, booth fees, travel, payment processing and other expenses. Edit every assumption to match your event.

Enter your numbers

Start with sample inputs, then replace them with your actual figures.

USD · ESTIMATE
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items
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transactions
%
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$
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HOW THIS TOOL WORKS

Understand your result

See what a show may actually earn after the costs that are easy to overlook. This calculator uses the inputs above to produce a planning estimate. It does not predict sales or guarantee that the modeled price will work for your buyers.

Calculation formula

Sales = item price × items sold. Product cost = cost per item × items sold. Processing = sales × card-fee rate + card transactions × fixed fee. Profit = sales − product cost − processing − booth − travel − other costs.

Worked example

For 42 items at $28 each, sales are $1,176. With $9 in product costs per item, $185 in event expenses, and card fees of 2.9% plus $0.30 across 28 card transactions, estimated profit is $570.50.

Before you rely on the estimate

  • Do not treat every item as a separate card transaction if customers often buy two or more items in one purchase.
  • Include unsold inventory only when it is lost or damaged; reusable inventory is not automatically an expense of that event.
  • Remember discounts, cash sales, sales taxes and refunds are not modeled separately in this simplified estimator.

Frequently asked questions

What counts as a booth expense?

The booth reservation, required electricity, permits and any event-only rental charges can belong in the event-cost inputs.

Should I include my time?

Yes, if you want profit after labor. Include making labor in your per-item cost and event staffing time under other event costs, avoiding double counting.

Is this take-home income?

No. The estimate excludes income tax and any unentered operating expenses; it is not a cash-flow or tax return calculation.